Who will have access to the information?
Some of the information provided by you to third party assessment provider(s) will be held confidentially by the provider and will not be uploaded to Talent Exchange or provided to SSC. This includes prior assessment results, responses to online leadership questionnaires, immediate manager’s view, the interview discussion and your debriefing discussion with the Provider’s psychologist.
Other information, such as the assessment registration information, capability scores, potential, readiness and aspiration scores and scope of possible development objectives and strategies will be collected from the assessment provider(s) and placed in Talent Exchange.
Personal information will be held securely in Talent Exchange by SSC. SSC will not disclose any information held on you other than in accordance with these Terms and Conditions, unless required and authorised by you for talent management purposes or by law.
Who will have access to Talent Exchange data?
Your information in Talent Exchange will be made available, as appropriate, with:
- You the individual: You have access to your own data and have the ability to update it if it is incorrect or outdated. You can also request that SSC or agency designated privileged users update information (other than evaluative material) on your behalf.
- Your manager: Managers have the ability to access the full profiles of their direct reports and those below their direct reports. They may also have access to their direct report’s full assessment reports for development purposes.
- Chief Executives: Chief Executives have access to the full profiles (including assessment information) of all individuals in their own agency. In addition, they will have access to relevant profiles outside their agency, depending on an individual’s development stream. Chief Executives may choose to use this information to support their own agencies’ internal talent management processes, participate in Career Boards and other Talent Forums. By default, senior leaders in the State Services leadership cohort will be visible to all Chief Executives in participating agencies. Chief Executives will not see full profiles those individuals outside their agency whose development stream is agency only.
- Designated privileged users: Designated staff in any agency who have been authorised by their Chief Executive, have access to the full profiles of relevant people (including assessment information) in their own agency. In addition, they will have access to relevant profiles outside their agency, depending on an individual’s development stream. This access is so that the designated privileged user can support the Chief Executive for internal agency talent management, Career Boards and other Talent Forums, and for workforce planning purposes. Designated privileged users will not see full profiles of Chief Executives or those individuals outside their agency whose development stream is agency only.
- Career Boards and other Talent Forums: Career Boards and other Talent Forums have access to the full profiles of individuals who are in their relevant agency, sector, function, region or system-wide, as appropriate. The relevant profiles will be dependent on an individual’s development stream.
- Leadership Development Centre: Depending on an individual’s development stream, designated privileged users from the Leadership Development Centre have access to relevant individual’s assessment data, development, objectives and strategies for the purpose of development planning at an individual, agency, sector, function, region and system level.
- State Services Commission: The State Services Commissioner and designated SSC employees, or contractors/secondees, who have been granted access to work with this data for legitimate purposes, including statistical analysis and research, have access to all unit level data. This may include information that supports Chief Executive succession and development.
- Other organisations: Relevant information may be shared with other organisations who may or may not participate in Talent Exchange, including overseas government agencies, to the extent necessary to make decisions about your career progression and succession opportunities (only with further consent from you).
- External recruitment agencies: For selection processes (only with further consent from you).
- Academia and researchers: For research purposes (anonymised data only) and subject to their ethics application.