- Title page
- 1: Relationships, roles and responsibilities
- 2 : Appointing and maintaining an effective board
- 3: Participating in setting the expectations and direction for entities
- 4: How can your monitoring department assist you?
- Appendix 1: How Crown entities fit into the public sector
- Appendix 2: Information for Crown entity companies
What support can I expect from monitoring departments?
The monitoring department should advise you on the use of your powers under the CEA and provide you with the following support services:
- an initial briefing on each Crown entity that gives you information about any provisions in the individual Crown entity's empowering Act (or any other Act) that materially modifies the core governance provisions in the CEA
- ongoing briefings on each Crown entity that identify emerging governance or performance issues that require your attention
- management of all processes relating to board membership including appointments, reappointments, setting members' fees, and the induction and training of new members
- distribution of information to each Crown entity about relevant decisions and/or changes in policy by the Government, relevant government processes (especially the Budget), and the Government's expectations of the Crown entity
- negotiation of a SPE and any protocols (if required by you)
- critical review of each Crown entity's draft SOI, and
- advice on how the entity proposes to assess and report performance and the quality of that performance reporting.
The monitoring department should have an explicit agreement with their Minister that sets out what monitoring they will undertake and how they will do it. Where a department monitors a number of entities on behalf of a Minister, monitoring agreements should require the agencies in the sector to work together. For example, the effectiveness and efficiency of cross-agency initiatives and what changes are needed to ensure better integration may be best set out in a monitoring agreement.
You need to be able to rely on Crown entities responding to information requests in a timely manner, whether they are made direct from your office or via the monitoring department. You should convey your expectation to entities that they will be responsive to information requests in order to enable effective monitoring. You may wish to formalise the monitoring department's authority to request information by explicitly delegating that power.