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Organising meetings and events so that everyone can participate as much as possible and attendees’ diverse needs are accommodated requires early planning and considered thought.

There are many details to consider when planning an event where disabled people will be attending. These include finding a suitable venue, creating a relevant agenda, designing communication materials and promoting the event.

This guide outlines key points to consider before, during and after an event. It provides best-practice principles, strategies to support different participant needs and checklists to ensure your event provides reasonable accommodation for disabled people.

Important considerations for organising and running an inclusive event:

  • Be sure to know what physical accommodations attendees may need in order to fully participate – do not make assumptions.
  • Before an event, provide attendees with opportunities to share information about their specific needs.
  • Be respectful and kind – show all participants that they are valued and that their views are equally important.
  • Design the event to be accessible to those attending. For example, do not expect attendees with visual impairments to be able to read a PowerPoint presentation

This guide includes templates and forms to help ensure your event or meeting is accessible for disabled people. It also includes suggestions about what should be considered before, during and after hosting an event or meeting and is available for download.

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